Executive Assistant

Executive Assistant

Cohen Veterans Bioscience (CVB) is looking for an experienced full-time Executive Assistant, reporting to the CEO and working out of the NYC office.

The Executive Assistant will work directly with up to 5 C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, capable of managing their work load, prioritizing tasks in a fast-paced environment and becoming a trusted partner to the CEO.


  • Helps manage executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Coordinate executive communications, including taking calls, responding to emails and interfacing with staff, donors and partners
  • Prepares analyses of requested information and data
  • Prepare, format, and edit internal and external corporate documents and presentations for team members and partners
  • Organizing meetings and occasionally assisting with reporting of meetings/note taking
  • Uphold a strict level of confidentiality
  • Develop and sustain a level of professionalism among staff and clientele
  • Responsible for office management duties including but not limited to; negotiating prices and ordering office supplies, mail responsibilities and general upkeep of the office space
  • Other duties as assigned


  • Bachelor’s degree but master’s preferred.
  • 7 plus years of experience as an Executive Assistant supporting multiple C-level professionals.
  • Polished executive assistant with professional maturity
  • Desire to work as a member of the Executive management team and anticipate needs of the division
  • Motivated and enthusiastic about Cohen Veterans Bioscience work
  • Must be extremely detail-oriented and possess strong communication and organizational skills
  • Self-starter with strong sense of ownership and involvement is critical
  • Strong ability to multi-task, react and think quickly
  • Ability to prioritize among competing priorities and manage expectations of workload and timelines
  • Ability to maintain a high level of confidentiality
  • Proficiency in Microsoft Office software (Word, Excel, PowerPoint, and Outlook)
  • Excellent English writing and grammatical skills (i.e. for generating and editing memos)
  • Must be flexible enough to work overtime when needed
  • Ability and willingness to learn new software tools and applications
  • Ability to travel 20% of the time

About Cohen Veterans Bioscience

Cohen Veterans Bioscience is a national, nonpartisan research 501(c)(3) organization dedicated to fast-tracking the development of diagnostic tests and personalized therapeutics for the millions of veterans and civilians who suffer the devastating effects of trauma-related and other brain disorders.

To Apply

Please visit https://cohenveteransbioscience.applicantpro.com to apply. Please include resume, cover letter, and salary requirements. We offer a highly competitive salary commensurate with experience and a full benefit package. CVB is an Equal Opportunity Employer.


Publication Date: 4/4/19

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